Collaboration Guide
Learn how to effectively work with your team using Beloga's collaborative features.
Workspace Setup
A workspace is your team's dedicated environment for collaborative research and knowledge sharing. Each workspace can have multiple members and libraries, making it easy to organize team resources.
Creating a Workspace
Key Components
- Workspace name and description
- Team members and roles
- Shared libraries
- Access controls
Workspace Structure
Your workspace comes with:
- Shared team libraries
- Collaborative notes
- Project spaces
- Team search history
Team Features
Shared Libraries
Create and manage libraries that your entire team can access. These libraries can contain:
- Research materials
- Project documentation
- Team resources
- Shared bookmarks
Knowledge Sharing
Sharing Options
Share information with your team through:
- Direct content sharing
- Team mentions in searches
- Library references
- Collaborative notes
Access Management
Permission Levels
Available Roles
- Admin: Full control over workspace settings and member management
- Editor: Can add and modify content in shared libraries
- Viewer: Read-only access to shared resources
- Guest: Limited access for external collaborators
Security Settings
Important
- Set appropriate access levels for sensitive information
- Control sharing permissions for external collaborators
- Enable audit logging for security tracking
- Manage export controls for sensitive data
Collaborative Features
Team Search
Enhance your team's research capabilities:
- Search across all team content
- Filter by team member contributions
- View shared search history
- Share search results with the team
Real-time Collaboration
Live Features
Work together seamlessly with:
- Simultaneous document editing
- Comment threads on content
- Change tracking
- Version history
Best Practices
Team Organization
Organize your workspace effectively:
- Create clear library structures
- Use consistent naming conventions
- Maintain organized project spaces
- Document team processes
Communication Tips
Effective Collaboration
- Use clear and descriptive titles
- Share context when sharing searches
- Keep libraries well-organized
- Document important decisions
- Use team mentions thoughtfully
Workspace Management
Management Tips
- Regular content audits
- Clear role assignments
- Documented sharing guidelines
- Consistent tagging practices
- Regular backup procedures